Privacy Policy

WHO WE ARE

Our website address is: https://thevaultconference.com/

HOW AND WHY WE COLLECT PERSONAL DATA, WHAT DATA WE COLLECT

We collect data entered by you on our website for informational and communication purposes. This includes information such as name, email, phone number and zip code. The information collected may be used internally for marketing purposes. We may also use this information for analytics to best customize online content and conversations for our clients.

If applicable, we may collect the personal and financial information needed to process transactions. We do not share this information.

The above-mentioned information is collected only as is necessary to fulfill the purpose of your interaction with us. We do not disclose personally identifying information other than as described herein. You can decline to supply personally identifying information, with the caveat that it may prevent you from engaging in certain website-related activities.

We may also collect non-personally identifying information typically made available by web browsers and servers, such as the browser type, language preference, referring site, and the date and time of each visitor request. Our purpose in collecting non-personally identifying information is to better understand how our visitors use our website. From time to time, we may release non-personally identifying information in aggregate form, e.g., by publishing a report on trends in the usage of our website.

COOKIES

A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. We may use cookies to help us identify and track visitors, their usage of our website, and their website access preferences. Visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using our website, with the drawback that certain features of our website may not function properly without the aid of cookies.

ANALYTICS

We collect analytics via Google analytics and adhere to their use and privacy rules.

WHO WE SHARE YOUR DATA WITH

Our internal marketing team and sales team. Depending on your use of our website we may share your information with Shopify.com and Hubspot.

HOW LONG WE RETAIN YOUR DATA

We will retain your data for as long as is necessary to fulfill the purpose for which it was collected. Additionally, data must be retained as long as is necessary to satisfy any legal, regulatory, or contractual obligations. Data that is no longer needed is either deleted or anonymized in accordance with our data retention policies. Specific retention periods may vary depending on the type of data and context in which it was collected.  

WHAT RIGHTS YOU HAVE OVER YOUR DATA

You can request to receive an exported file of the personal data we hold about you, including any data you have provided to us by sending an email to events@vt.com.  You can also request that we erase any personal data we hold about you. This does not include any data we are obligated to keep for administrative, legal, or security purposes.

YOUR CONTACT INFORMATION

Contact information that you provide on our website is used only by us to communicate with you.  We do not share this information with third parties.

HOW WE PROTECT YOUR DATA

Our site is protected via SSL certificate to ensure your credit card information is secure and your checkout experience is flawless. We do not share your credit card information with third parties.

WHAT DATA BREACH PROCEDURES WE HAVE IN PLACE

Our site is hosted on premium servers and several security measures are established through them for your data protection as well as unique add-ons that ensure the security of data on this site.

WHAT THIRD PARTIES WE RECEIVE DATA FROM

Shopify.com and Hubspot.

WHAT AUTOMATED DECISION MAKING AND/OR PROFILING WE DO WITH USER DATA.

All data is reviewed for spam, derogatory and malicious intent. If this is detected, it is marked as spam.

LEGAL BASIS FOR PROCESSING DATA

We process the data described herein only when we have a legal basis to do so.  Our legal bases include (i) fulfilling contractual obligations when clients place an order for products or services; or (ii) with consent;  or (iii) compliance with applicable laws and regulations; or (iv) when it is in our legitimate business interest to do so, provided our interests do not override your rights.  Legitimate business interests include preventing fraud, engaging in commerce, communicating with clients, internal analytics and ensuring network information security.

PRIVACY POLICY CHANGES

Although most changes are likely to be minor, we may change our Privacy Policy from time to time, in our sole discretion. We encourage visitors to check this page from time to time for any changes to the Privacy Policy. Your continued use of this site after any change in this Privacy Policy will constitute your acceptance of such change.

FOR QUESTIONS OR ANY CONCERNS, YOU CAN EMAIL EVENTS@VT.COM.

Last Updated: May 1, 2025